Thursday, September 9, 2010

Report: County 'failed to require compliance'

Federal officials cited Mecklenburg County's "lack of oversight" and failure "to require compliance" for how it handled a rental assistance program for the homeless.

Documents released today by the county list numerous criticisms of how the county and the nonprofit Mecklenburg Open Door ran the program. HUD officials conducted an an on-site "management review" in August.

The program was responsible for handling more than $1 million in 2008-9 and more than $700,00 last year, officials said.

Click here to read the document.

Click here to read a letter from a HUD inspector regarding an upcoming survey.

Among the findings:

Mecklenburg Open Door:

"Lack of documentation in housing/client files

Incomplete Housing Quality Standards (HQS) inspections

Annual Re-certifications not processed timely: Income verification, HQS Inspections and Rent

Calculations not processed by the anniversary date

Entry Dates Not Clear

Leases not in file

Rent Calculations not in file

Rent Comparables are missing or not “adequate” comps

Requests for Reimbursement reflect inaccurate Project #’s and Check Registers show incorrect

Reporting Periods – County has to correct

County Issues:

Internal controls

Processing SPC draws timely/Corporate Finance process received to assure timeliness in future

Large amount of funds to be recaptured has decreased due to draws that were not made

Processing draws without adequate supporting documentation

Not complying with Contract for Services

Lack of oversight of contractor

Giving in to demands of contractor and not holding them accountable

- Doug Miller

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